Some people who might request such a letter would be the following: Sometimes you might receive a proof of residence letter request from a third party and not from your tenant. It is stating your tenant really does live in your rental unit. As you can see, the reference letter could be a conundrum for a landlord, but the proof of residence letter is usually not.įortunately, the proof of residence letter is not a reference letter. You might not want to write a reference letter, depending on the tenant you have, which then leads to another problem: telling your tenant you wish to decline to write the letter. Maybe you simply don’t mention the awful rent payment habits in the letter, even though that is a pretty important detail to omit in a reference letter, and you know it.īesides being unethical, you effectively perjure yourself by signing an untrue statement. For example, say your tenant is always late with rent, but you say in the letter that they always pay on time. You (hopefully) would not want to lie simply to get rid of a bad tenant. But if your tenant is problematic in any way, you have a sticky situation on your hands. If your tenant is reference worthy -meaning a terrific tenant who always pays rent on time, follows all the lease terms, and treats the rental as their own home - you would probably be delighted to write a credit reference for this tenant. The proof of residency letter differs from a reference letter your tenant might ask you to write. The Difference Between a Proof of Residence Letter & a Landlord Reference The term of the lease: the date your tenant moved in and the date the lease terminates.A statement that your tenant resides in your rental property and the address.If you don’t know what information to include, you can feel safe by incorporating the following: If that is not possible, such as when the request comes from your tenant who isn’t sure of the exact information the recipient needs, you can take a general approach by providing information the recipient would likely want to have. It’s good practice to take a personalized approach when writing this type of letter whenever possible, simply answering the questions asked of you. The best course of action to take when starting to compose your affidavit for proof of residence letter is to determine what information is being asked of you. What Information You Should Include in an Affidavit of Residence There is no need to embellish such a letter with any information as to what sort of tenant you have, the tenant screening reports you might have used, the results of any screening process, or anything other than providing proof to the requesting party that your tenant lives where they say they do. The proof of residence letter is nothing more than what its title suggests. Not only is this unethical, it can land you in legal trouble. You should never lie and tell someone that a person rents from and lives in your unit when they don’t. If your tenant rents from you, and if your tenant needs you to affirm this fact to a third party, there is no downside to verifying this - assuming it’s true. It’s a very straightforward communication process from you, so it should not produce any hand wringing or sleepless nights. It provides a third party proof that your tenant does, indeed, live in your rental unit. What a Proof of Residence Letter Is (and Is Not)Ī proof of residence letter from a landlord is simply a factual statement. Other Considerations for Landlords and Real Estate Investors.How to Draft a Proof of Residence Letter as a Landlord.
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